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How To Process A Proof Reading Paper
How To Process A Proof Reading
Paper
After you finish writing
a paper, you should poof read it to check
for spelling, grammar and punctuation. This should
be done after the paper goes through a process of
editing. This involves going through the printed material
in detail and hence should be done very slowly. Time
should be taken to examine the material very closely
and carefully.
(I) There are many ways of proofreading a material:
1. The main strategy while proofreading is to go
through the written material very, very, slowly. If
you read fast, your eye is likely to miss the errors
that have been committed.
2. If you read aloud also you will catch the mistakes
that have been committed. You will hear the word and
relate to the spelling and correct it as you go along.
3. You can slide a blank sheet of paper as you read.
This will help you to focus on each line of the written
material and you can the correct the mistakes.
4. You can act as if you are reading to an audience.
This will also help you to spot errors.
5. The next method is personalized proof reading.
You will be aware of the errors that you generally
make. You should look out for such errors.
(II)You should read it for clarity and precise presentation.
The thesis should
be read for clarity in the central idea which should
be presented in a clear manner. The central idea should
be stated in a short phrase or a sentence. Check the
whole material to see if each paragraph relates to
the whole thesis. The thought process
should be coherent and should relate to each other.
Any sentence or paragraph that does not fit in should
be taken out and the material written such a way that
the whole thesis is clear. The ideas in each paragraph
relate to the next paragraph and should read seamlessly.
(III) You should check for grammatical mistakes.
1. Each sentence should be checked for subject verb
agreement. You should find the main verb in the sentence.
Then you should see that it agrees with the subject
of the sentence. The subject and verb should also
agree in number.
2. Each word should be checked for the spelling.
If necessary the dictionary should be consulted. The
homonyms (words that sound similar like weather/whether)
should be checked for spelling. Spelling typos of
words that can be misspelled - words like and which
can be misspelled and read as ‘abd’.
3. Check compound sentences in the thesis. Any word
that connects, and uses words like ‘and, but, or’
should have a comma before the conjunction and should
read as two complete sentences.
4. Check sentences to see whether it has fragments
and correct them. They will not have a complete verb
or a subject. See that each sentence has an independent
clause. The sentences that use ‘because, for example’
should be written with care. Some sentences might
have a full stop, but a full stop might not be needed
and might just be a part of the previous sentence.
5. You can also have errors like a run together or
a run on sentence. In such a sentence there might
be two complete sentences which might run as one sentence
or might be separated by just one comma. This is also
called as a comma splice error.
6. Check each sentence in the thesis to see if it
contains more than one independent clause. Use a subordinating
or a coordinating word.
7. Use a semicolon only if you cannot find a joining
word. You should also use a full stop only if you
cannot find joining word, since this will only make
the sentence have complete sense. Check all the words
that end in an ‘s’. See if an apostrophe is needed.
Read carefully to spot mistakes of words used twice
or words that are left out.
All this requires detailed, careful
reading to spot the errors. If this is done, you can
definitely make the paper readable with the minimum
of errors.
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