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Five Proofreading Paper Suggestions
Five Proofreading Paper Suggestions
Any written material needs to be
proofread before submission, since there is always
a possibility of errors occurring while writing.
The paper should be revised thoroughly for any mistakes
that might occur. The mistakes could be in spelling,
grammar and construction. The whole effect of the
paper that is handed in should be good.
The paper should be proofread to
make the whole paper read clearly
with no errors. Some of the errors that occur are:
spelling mistakes, homonyms that cause errors, grammar
– subject verb agreement, punctuations, words that
have been left out, words that have been typed twice,
words that have been spelled only half, so that the
other half is left out. All these errors can be corrected
if proper proofreading is done.
There are five suggestions that can be followed to
make the paper error free.
1) After the paper is written a time of at least
a day should be given, before proofreading it. This
will make us review the paper impartially and we will
be able to catch the mistakes that have been committed.
If we read it at once, we know what we have written
and this will interfere in the proofreading process.
Our mind should be free and we should concentrate
entirely on the work at hand. So, we should not have
any distractions also.
2) The paper should be typed ‘double spaced’, to
make for easier reading. This will help us to see
each word separately. Everything will not be jumbled
up and cluttered and hard to read. Easy reading will
itself make us catch the mistakes that have been made.
The whole paper can either be viewed on the computer
screen or a print out can be taken. Sometimes, it
is easier to catch a mistake on the print out rather
than on the computer screen.
3) On the print out, you can keep
a blank paper and read each word
and each line very carefully, paying attention to
the spelling, the homonyms, the grammar, the subject
verb agreement, the punctuations etc. which will help
us to spot all the errors in the paper that would
otherwise go unnoticed.
4) Sometimes reading aloud will help us catch some
of the mistakes that we will not be able to see when
we read it silently. Some errors, like, the sentence
not being grammatically correct or some words being
missed, can be easily spotted when reading aloud.
5) While typing your paper you can use all the advantages
of the computer and use the spell check and the grammar
check to correct the paper. However, we should also
spot the errors and not rely completely on this. We
can read backwards, (even though it will not make
sense) to catch errors in spelling. We can circle
the punctuation marks and then correct it, so that
we are sure of the corrections. We should make the
paper more readable by using the right type of font,
the right type of table or color to highlight different
points to make the paper more effective. The paper
will become clearer and effective after all this is
done.
Proofreading is a process that needs to be done with
utmost concentration and care. Each and every word,
in each and every line should be checked thoroughly.
Not only the spellings, but also the clarity of the
paper should be looked into. These suggestions will
help you to proofread with care, so that the paper
is read thoroughly to catch all the mistakes that
have been committed. The ultimate aim it to make the
presentation readable and clear without errors.
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